Add your signature to Gmail, Outlook and Apple Mail

First: copy your signature

1. Fill in your details at the top of this page.
2. Open Email signature and copy the signature (rich text). Use the HTML version only for apps that ask for HTML code.
3. Paste it into one of the apps below.

Gmail (on a computer)

1. Click the gear icon → See all settings.
2. On the General tab, scroll to Signature → Create new, and give it a name.
3. Paste into the box. Choose it as the default for new emails and replies.
4. Scroll down and click Save Changes.

Gmail allows up to 10,000 characters. If you see “Plain Text” above the box, turn off plain-text mode in a compose window (More options).

Gmail app

Android: Menu → Settings → your account → Mobile signature. iPhone: Menu → Settings → Signature settings → turn on Mobile Signature. The mobile signature is text only and is used just for mail sent from the app; without one, the app uses your computer signature.

Outlook

• New Outlook for Windows and Outlook on the web: gear → Accounts → Signatures → Add signature → name it, paste, set the defaults → Save.
• Classic Outlook for Windows: New email → Message → Signature → Signatures… → New → paste under Edit signature → choose defaults → OK. Classic signatures are saved on that computer only.
• Outlook mobile: Settings → Signature; it replaces “Get Outlook for iOS/Android”. Keep it to text.

Using both the desktop app and the web? Add the signature in each.

Apple Mail

• Mac: Mail → Settings → Signatures → pick the account → + → paste into the right-hand column. Untick “Always match my default message font” if the colors disappear.
• iPhone and iPad: Settings → Apps → Mail → Signature. Apple says iPhone Mail signatures are text only, so use the plain version: name, title, phone and your card link.

Tips

• Keep it to four or five lines; skip quotes and banners.
• Send yourself a test email and open it on a phone.
• A photo only shows if it's hosted on a public https address — leave it out if you're unsure.